Frequently Asked Questionsqqq#

Top Questions:#

FAQ Contents:#

Expand the menu headings to see full list of questions and click on the links to view answers.

Getting Started#

How do I register?#

In order for all of the reports from an organisation to be viewable by that organisation in OASIS, and made available as a grouped series in the ADS Library, OASIS requires a single login per organisation.

If your organisation does not have an OASIS account yet, you can register via the link on the login page of the OASIS form or you can go straight to the register page. The details you will need to enter are:

  • Company/Contractor Name,
  • Address
  • Postcode
  • Telephone
  • Email

Once you have chosen a password and submitted the form, you should receive an email confirming your login details. If you have not received this email within a few minutes, please check your spam or bin folders in your email account.

When should I use the OASIS form?#

The OASIS form is available for use at any time of the day or night. However, we occasionally have to carry out bug fixing or maintenance work on the form. As far as possible this maintenance work will occur on Tuesday mornings before 10.00am. The OASIS form will normally be available for use during this period but stability and reliability cannot be assured.

To see what kind of work you should be using OASIS for, please see Which projects should I be entering into the OASIS form?

What information will I need?#

The OASIS form comprises five main sections:

  • Project details;
  • Project location;
  • Project creators;
  • Project archives and
  • Project bibliography
The information required for each of these sections is as follows:
  • Project details: mandatory information includes:
    • a short description of the project;
    • project dates;
    • previous/future work;
    • any associated reference codes;
    • type of project
      • after selecting a type of project e.g. building record, desk based assessment, research project etc. there will be more details to fill in depending on the type of project. For example, if you select ‘Research project’ you will be asked about the investigation types involved such as aerial photography, geophysics etc.
        • Geophysical survey projects require further information about the geology, techniques, survey area, instrumentation type and set-up etc.
    • monument type;
    • significant finds;
  • Project location: mandatory information includes:
    • Site location;
    • Study area;
    • Site coordinates
  • Project creators: mandatory information includes:
    • Name of organisation;
    • Project brief originator;
    • Project director/manager
    • Project supervisor
  • Project archives: mandatory information includes:
    • Whether a physical archive exists and if so where the archive is/will be stored and what it includes;
    • Whether a digital archive exists and if so where the archive is/will be stored and what it includes;
    • Whether a paper archive exists and if so where the archive is/will be stored and what it includes;
  • Project bibliography
    • Information on any published or unpublished reports with required details including:
      • Title;
      • Author/Editor;
      • Date;
      • Issuer or publisher;
      • Place of issue or publication;
      • If published:
        • Serial or multi-article editor;
        • Page numbers;
        • ISSN
Once you have started the form, the following sections must be filled out before you can save the record:
  • Project name (in the Project details section)
  • Site location (in the Project location section)
Once the record has been saved for the first time, the options to upload grey literature, images and a boundary file will appear on the project summary page.

Which projects should I be entering into the OASIS form?#

The OASIS form is designed to facilitate the flow of current data, about archaeological events, from the contractor to the HER to Historic England. It is therefore important that the form should only be used to record archaeological projects that are ongoing or have been recently completed. OASIS should not be used as a means to record information about old projects. If you are interested in making copies of backlog grey literature reports available on-line in the ADS Library, please contact the ADS Collections Development Manager for further information:

Do I use OASIS to record events with negative outcomes?#

HERs will record negative outcomes of field work events. HERs will therefore use the information recorded in the OASIS form to populate their HER database. You may wish to check with the relevant HER or DC Officer about their requirements for the submission of a grey literature report or summary of the negative outcome. Contracting units who do not wish the grey literature report of the negative outcome to be included in the ADS Library can tick the 'no release' button within the OASIS form when they upload their grey literature report.

I am a researcher in a university department, how do I go about recording my fieldwork in OASIS?#

Users from university departments may wish to consider how they will use the form. It may be that it is appropriate to have a department wide login (i.e. a shared username and password) and a single OASIS account; this would be especially appropriate if departments were going to encourage a number research students to fill in the OASIS forms or have a number of staff undertaking a range of fieldwork in England, Scotland and Wales. If there are only a very small number of staff in the department undertaking fieldwork it may be more appropriate for the individual researcher to register and keep a personal OASIS account. These decisions are important should you wish any associated grey literature reports to be deposited in the ADS Library; a standard ADS deposit licence would need to be signed to cover each OASIS account.

I need help logging into the OASIS form#

If you have not yet registered with OASIS, you can do so via the link on the login page, see 'How do I register?' for further details.

If you have a login, but have forgotten your password, you can request a new one via the ‘request a new password’ on the login page. To request a new password, you will need either your username or the email address you used to register with OASIS. The new password should be sent to your registered email address within a few minutes. If you have forgotten your username or your registered email address or need the registered email address changing to a different one, please contact the OASIS technical helpdesk at

How do I use the form?#

In addition to the OASIS User Manual, which is available from the Publications page, for further help and information about using the form as well as general queries about the OASIS project, or to request OASIS training, please contact Historic England.

For 'Frequently Asked Questions' regarding using the form, please see section: Using the Form

I cannot find the OASIS record I started#

When you login to OASIS it will automatically show you a list of all of your projects which are not yet complete. If you cannot see one of your records it might be that it is now 'Signed off and Complete', in which case you will only see it if you click on the 'All records' or 'Completed records' link at the top of the list of projects table.

If you still cannot see your record, it may be that you didn't finish saving it to the database. When creating a new record, clicking 'Store details' on each section of the form does not save the record to the OASIS servers, it temporarily stores the details you have entered in its memory. This information is only saved in the database when you enter your name and e-mail address at the bottom of the main form and click the 'Save record' button at the bottom of the page.

You may save your record in this way as many times as you like when using the OASIS form to ensure that you do not lose the data you have entered.

What happens if I have a project that extends into more than one country?#

Contractors will be able to access English, Scottish and Welsh OASIS forms with their username and password. Projects that cross the border will need 2 separate OASIS records, one in each country. This will ensure all of the relevant validating bodies will get to see the results of your work.

What happens if I have a project that extends over several different counties?#

Some archaeological projects (such as a road scheme or pipeline) may extend over several different counties. It is not always immediately obvious how best to record these within the location section of OASIS. If your pipeline crosses 3 counties then you would want each of the 3 HERs to know about and see the results of your work. The best way to achieve this is to create a single OASIS entry and fill in as much detail as you can. When you get to the location section of the OASIS form you can enter 3 different locations, one for each county (you will just have to select one of the district/parishes that the pipeline goes through - maybe a central one). For each of these locations that you set, you need to select the relevant HER that should be notified about this record.

When you save this record for the first time, it will split itself into 3 separate records (with separate oasis ids that reference each other in the associated identifiers section of the project details form). Each HER will then be notified by e-mail and have their own record to check and validate.

Once you have saved this record, you can then refine each of the 3 resulting records. So for example if a Anglo Saxon cemetery was found in one county and nothing was found in another county, you can edit the monument/finds fields in the project details section of the form to make it relevant to each individual HER. You will then need to upload a copy of the grey literature report on to each record.

I have subcontracted some work to a geophysicist or other specialist. How do I fill in the OASIS form for the project when I don't have all the information to hand?#

If, for example, you subcontract some work to a geophysicist who is producing a separate grey literature report for the geophysics, you only need to fill in the OASIS form for the work that your organisation has actually carried out. You may not have enough information or knowledge to fill out the detailed geophysics section of the OASIS form. The geophysics specialist should therefore complete a separate OASIS entry for the work they have done. If you would like these 2 OASIS entries to be linked together in the future, you should include the relevant OASIS id in the 'associated reference codes' section of your form.

Using the Form#

My computer crashed - have I lost my OASIS record for good?#

Data entered into the OASIS form is not securely stored on to our servers until you click the 'Save record' button on the bottom of the main form. Storing each section of the form is not sufficient to be able to rescue your data in the event of a crash. To avoid serious data loss should a crash or network problem occur we recommend that you save your record midway through the data entry process.

Do I have to upload a Report?#

In the OASIS system, the uploading of a report is not mandatory in order to submit the record. However, the uploading of a report may be a mandatory requirement of the relevant HER. Reports can also be submitted by other means for example, if the HER requires a hard copy of the report, you can fill out an OASIS record and select ‘Sent by other means’ in the grey literature section of the form. You can also add a link to an externally available online report. See HELP#CanIHostMyGreyLiteratureReportOnMyOwnWebSiteInsteadOfUploadingItToOASIS for further details.

Can I host my grey literature report on my own website instead of uploading it to OASIS?#

If you want your grey literature report to appear in the ADS Library but would rather host the actual file on your own website, then that is not a problem. Instead of uploading a file into the OASIS form for a particular project simply click the 'sent by other means' option in the grey literature section of the form. To ensure we can link to your report you will need to enter the correct web address into the 'url' field of the bibliography section for your unpublished report. When your OASIS record has been signed off by the HER and Historic England the details of your report will be copied into the ADS Library and we will use the url you have entered to link to the report that is held externally.

There are two points to remember if you decide to go down this route:

The url you enter into the OASIS form for your report must be a stable or permanent url and point to a specific report NOT simply point to your general website. You need to ensure that the files remain in the same place on your web server otherwise we will end up with broken links to your reports in the ADS Library Please note that the ADS will not carry out any preservation or archiving work on files that are held externally. We would strongly recommend that you have a strategy in place to ensure that your files will continue to be available and re-useable in the long term.

Why am I having problems uploading my grey literature report?#

You may experience problems attaching grey literature to an OASIS record if the file is open. Make sure your grey literature report is not currently in use before you upload it into OASIS. If you are getting a time out error, it may be because the file is too big (see next question).

It may be that the browser does not recognise the file type you are trying to upload, this happens occasionally, particularly for users of Firefox. If you save the record and try again using a different browser, this may solve the problem.

My grey literature report is too big - what should I do?#

Grey literature reports are transferred to the OASIS server via FTP. There is currently no limit on the size of file that will upload, but if your report is very large and your internet connection slow, you may find that the time taken to upload the file renders the operation impractical. The report upload times out after 10 minutes, which is sufficient for files around 75MB for most bandwidths. If the file size is larger than this, or if your connection is around 1.5Mbps or slower, then the file may be too big to upload in the time allowed and it might be better to try and reduce the file size.

Large file sizes can be created when very high resolution images are included within a report. You may find you can reduce the resolution of any large images included within the report without adversely affecting the user experience. This may significantly reduce the size of your files. Please try doing this before you try to upload. Remember that if you are struggling to upload a file, it is likely that others may struggle to download it from the form or the grey literature library at a later date.

It is also important to consider the type of data you have embedded in your report. OASIS is intended to facilitate the transfer of information about archaeological events to the HERs, and Historic England and RCAHMS/W, it is not intended as a means of archiving fieldwork data, as pdfs are not a suitable archival format for the different data types such as spreadsheets and images. If your report contains images and spreadsheets, they should be for illustrative purposes only and will be archived as part of a document, not as reusable data in their own right. To enable long-term reuse of spreadsheet data and high resolution images, these should be deposited as an associated archive. Please see the ADS Guidelines for Depositors, or contact the ADS Collections Development Manager for further details at

If all else fails it may be helpful to know that the OASIS form allows the upload of multiple files. If your grey literature report is very large, you may find you need to split it down into smaller chunks before upload.

If none of the above options are feasible, a button is provided on the OASIS form for those who wish to send a copy of their report to the HER by other means. If you are not able to attach a digital copy, simply click on this button and contact the ADS, to discuss depositing your report by other methods, or post a hard copy to the HER.

What format should I upload my grey literature report as?#

Files currently accepted for report upload and archiving include standard word processing/document formats such as Microsoft Word documents (doc), Portable document format (including the archival pdf format 'pdf/a') (pdf), rich text format (rtf) and Open Document Text (odt), any other file formats may be viewable in OASIS but will not be transferred to the ADS for archiving. It is also important to consider the type of data you have embedded in your report. OASIS is intended to facilitate the transfer of information about archaeological events to the HERs and Historic England, it is not intended as a means of archiving fieldwork data, as pdfs are not a suitable archival format for the different data types such as spreadsheets and images. If your report contains images and spreadsheets, they should be for illustrative purposes only and will be archived as part of a document, not as reusable data in their own right. To enable long-term reuse of spreadsheet data and high-resolution images, these should be deposited as an associated archive. Please see the ADS Guidelines for Depositors, or contact the ADS Collections Development Manager for further details at

PDF Information Users should be aware that standard PDF files, while ideal as a means of disseminating formatted text, are not easily converted to a stable archival format and we can only do so on a 'best efforts' basis.

Please note: The ADS are unable to carry out preservation work and migrations on PDF files that have been 'secured', so will be unable to include these in the ADS Library and archive.

Why do my report filenames keep changing?#

All filenames will be changed as files are uploaded into the OASIS form. Each file will be renamed with a character string that consists of the OASIS ID for the record plus a numeric suffix. This is so that your report files are easily associated with the OASIS record they relate to. If you are uploading multiple files we recommend you do not make reference to other files within your upload by their original filename. Where your files should appear in a certain order please upload them in this order so that this order is reflected in the new filenames that are created by the OASIS form.

My record status says Waiting for Contractor to send report but I have already uploaded my report What do I do?#

Occasionally OASIS records end up in limbo with the status 'Waiting for Contractor to send report' even though a report has been attached to the record. This can be frustrating because it is stopping the information and the report itself from making its way through the system. There may be a perfectly valid reason for this situation, for example you may be waiting for some last minute additional files to upload to accompany your grey literature report. On the other hand it may just be that you have finished uploading files but didn't click the check box to say this was the case. If the latter is true, you need to follow the steps below:

  • Go to the summary page for the OASIS record in question
  • Click the 'Grey Literature' button
  • Check the file/s that are already uploaded to ensure that they are complete and no more files need to be attached
  • If all is well, click the checkbox that says 'If this section is complete, please tick this box'. Then click the 'Upload file' button (even though no file is being uploaded)
  • On the next screen you need to select a release date delay for the report. Select an option and click 'Submit'
  • When you next look at your record the status should have changed

Once you have carried out these steps, these records should then become available to the HER for validation and then move through the system and into the ADS Library where appropriate.

Are there any copyright problems with including OS maps in our reports?#

Obviously anyone using OS maps in their reports should already hold an OS licence of their own. But there shouldn't be a problem about including small portions of OS maps in your reports that are made available in the ADS Library. The ADS is hosted by the University of York and as an educational establishment we have been advised that we can disseminate on-line parts of OS maps up to a certain size (200cm squared) regardless of scale without licensing problems. However, you should also be covered to do this by your own OS licence. Information on the OS website also indicates that as you are not making any financial gain for disseminating your reports you should be covered by the terms of your own licence. If you are at all concerned about the terms of your licence, you may wish to watermark the maps within the reports.

How can I replace a report or change report details?#

If the status of the record is 'Waiting for Contractor to complete' or 'Waiting for HER to validate', please contact the relevant HER to re-open the record using the 'Request record re-opened' button and following the instructions on the page. If the summary page for your record shows 'Grey Literature report submitted? No' then the section is still open for you to edit. The Grey Literature Report section only closes when the tickbox is checked, marking the section as complete.

Please note

  • In cases where the report has already been approved, the status on your search result reads 'Signed off and complete' and the Grey Literature report is listed as 'Available from ADS grey literature library' on the summary page, then the files have been archived and the record cannot be re-opened.
    • If the report has been updated following any new investigations, then a new OASIS record will need to be created as this constitutes a new event.
    • If the update is not based on a new investigation, the ADS can replace the report but we would need confirmation from the HER that they have validated the new report, and there would also be a charge for the de-accessioning of the original report and the accessioning and processing of the replacement report. The current charge for this service is £50 plus VAT. If this is the case, please contact, with your request and report attached . If you need to discuss/specify a timeframe for the work, please include this in your email as well.

In cases where a record has been signed off but is not yet listed as 'Available from ADS grey literature library' on the summary page you will need to contact the OASIS technical helpdesk, who may be able to re-open the form.

Remember, if you are replacing a report because updates have been made following further fieldwork events, it would be better to create a new OASIS record to reflect the new event and upload the new report to the new record.

Why have I received an email reminder?#

If you have received an email reminder about uploading your report, this is an automatic email sent when the grey literature section of the form is not marked as complete.

This either indicates that you have yet to complete uploading reports, or simply that the tick-box, marking that section as completed has not been checked. If the latter is true, you need to follow the steps below:

  • Go to the summary page for the OASIS record in question
  • Click the 'Grey Literature' button
  • Check the file/s that are already uploaded to ensure that they are complete and no more files need to be attached
  • If all is well, click the checkbox that says 'If this section is complete, please tick this box'. Then click the 'Upload file' button (even though no file is being uploaded)
  • On the next screen you need to select a release date delay for the report. Select an option and click 'Submit'
  • When you next look at your record the status should have changed

How do I delete a record?#

To request that a record is deleted, please contact Historic England providing the OASIS ID you wish to be deleted and the reason why it can be deleted.

What do I do if I discover a duplicate record in OASIS?#

Duplicate records are sometimes accidentally created within OASIS. Where you discover what you think is a duplicate record, please contact the relevant HER and Historic England with the OASIS ID, together with an explanation of which record you would like to be retained and which discarded so that they can alter their records accordingly. Historic England will then be able to contact the OASIS technical helpdesk to confirm which record needs deleting remove from the system. Please do try and tell us about duplicates before the records are validated or signed off. We are reluctant to delete records which have already worked their way through the system.

What happens after the form is submitted?#

How can I make changes to a record after I have marked it as complete?#

Contractors should only click the check-boxes to say a record is complete if the record is finished with. However, in some circumstances, you may notice errors in your record after the record (or a section of a record) has been marked as complete. In these circumstances you may want to ask the relevant HER to re-open the record for editing. When you look at the summary page for your record there will be a button you can click which will enable you to inform the HER of the problem with the record and ask them to re-open specific sections for editing. Once the HER re-opens this record, a further e-mail will be generated informing you of this action and giving you the opportunity to go back into the record and make any necessary changes.

It is also possible to request that the grey literature section of the form is re-opened by the HER if you discover that the wrong file has been uploaded to OASIS.

Please note, this facility is only available for records that have not been validated by Historic England or the RCAHMS/W. Once a record has been validated by Historic England or the RCAHMS/W, the record can not be re-opened.

How do I submit OASIS images?#

Use OASIS Images to upload up to 150 digital photographs for a fixed price of £150+VAT.

The following sections need to be completed before the upload button will appear:

  • Project Location
  • Project Creators
  • Project Bibiography
  • Grey literature report submission

Once a form has been complete, go to the report page that you want to upload images for. Along the bottom of the page, there will now be a button the reads 'Upload images'. Clicking this button will take you to the Image submission page, which provides detailed instructions on uploading images using ADS-easy. Please note: In order to use ADS-easy you will need register for a separate ADS-easy account. This is different from your OASIS account and we suggest that you use your personal work details so that communications about submissions can directed to you.

The image submission utilises the ADS-easy system. To make sure your collection goes through smoothly, you should follow the workflow outlined below:

  • Prepare the files in accordance with our Guidelines for Depositors (checking filenames for spaces, non-standard characters, using correct keywords, etc.). You can also prepare your image metadata in advance using the dedicated ‘Raster Images’ metadata template downloadable from the Guidelines for Depositors.
  • Use your ADS-easy login details to ‘Create an images project in ADS-easy’. NB: This system is separate to OASIS so you will need to use your dedicated ADS-easy login details (see above).
  • Complete Step 1: Project Details of the ADS-easy form. Please complete any missing mandatory fields in the Project Details form and click on the ‘Save’ button
  • Upload your photographs in Step 2 (up to 150 images). There is a maximum size limit for each file of 100Mb, which should accommodate most digital photographic outputs.
  • Download the image template spreadsheet from Step 3. Once complete, upload it through the designated area in ADS-easy. You can prepare your metadata in advance by downloading the template from the Guidelines for Depositors (see above). When completing the template do not change the formatting within the spreadsheet, and ensure that, the ‘data format’ is not altered.
  • If required, add any additional information about your project (e.g. project message, embargo date, notification, associated ADS tracking ID) in Step 4. We ask that you identify the individual within your organisation where payment information responsible for invoicing in order to speed up the process. You will be invoiced for you submission once archiving work has been completed.
  • Once complete, submit the project at the end of Step 4. Email notification will confirm the submission of the archive. Summary information on the submission, including a downloadable data receipt and a costing information, is available from the ‘Projects’ section of ADS-easy.
  • Your submission is now locked and complete. If you notice any problems with your deposition, following submission, then please let us know immediately.

We will contact you again with further information when we begin accessioning the data and issue the digital deposit licence. This licence must be ‘signed’ before preservation work can begin.

Please note. When you create an OASIS image archive, you do not need to upload your report as the archive will link to the OASIS report that you already submitted. Additionally, if you do not submit the archive through OASIS images you may be charged at a higher price for archiving. When in doubt, double-check the icon next to your archive title on ADS-easy.

What happens after the form is validated and signed off#

What happens to my digital grey literature report once the OASIS record is signed off?#

Grey literature reports that are attached to an OASIS record will be moved into the ADS Library on the Archaeology Data Service website. This will happen after your record is signed off by both the HER and Historic England (subject to completion of an ADS licence agreement and any delays specified for the report release). Within this digital library, data created through the OASIS form will be used to aid search and retrieval of individual reports.

In order to mount the report on the ADS website you will have to sign a standard licence agreement. An e-licence will be sent to you when you first start to upload grey literature reports into OASIS. If you did not agree to sign the ADS deposit licence when originally contacted but now wish to do so, please contact us.

Once grey literature reports have been uploaded to the Library of Unpublished Fieldwork Reports, they will no longer be available to download direct from OASIS. Users of the OASIS form will still be able to access these files quickly and easily through a link to the Library which has been provided on the form in place of the old links to the files.

Archiving of the text of the grey literature reports will be carried out by the ADS to ensure their preservation into the future. It should be noted that where image files or data sheets from the report are uploaded into OASIS as separate files, the preservation of all elements of the grey literature can not be assured. Priority will be given to those reports that have been made available as single files.

How can I edit a signed off form?#

Once a record has been validated by Historic England, or the RCAHMS/W, the record cannot be reopened for editing. If the record is 'Waiting for NMR to validate' you could contact Historic England detailing the OASIS ID of the record and the changes you wish to be made.

What happens to my digital boundary file once the OASIS record is signed off?#

Since September 2006, the OASIS form has allowed users to attach a file displaying their site boundary. Files should have been created in a Geographic Information System or CAD package and georeferenced to the British National Grid and should have been zipped into a single file prior to upload.

This facility has been provided within OASIS purely as a means to facilitate the flow of data from the contractor to the HER. The Archaeology Data Service will not archive or preserve files that are uploaded in this way. It is assumed that the HER and Historic England will take copies of any files they wish to keep at the point at which they validate and sign off the record as a whole. The Archaeology Data Service reserve the right to delete these files 6 months after the associated record has been signed off by Historic England.

Further Information for HERs#

I have an OASIS record which is outside the area my HER covers. What do I do?#

You may find occasionally that an OASIS record that appears in your list of projects does not relate to a site or location that is covered by your HER. If you come across a record like this, please do not carry out any validation of the record. If you know which HER the record should have gone to, follow the steps below to move the record to the correct HER:

  • In the list of projects click on the record you want to move
  • Then click the 'validate project entry' button
  • Click the 'edit and validate entries' button under the Project location section
  • Click the radio button next to the correct HER name
  • Click 'Store details' at the bottom of the form
  • Scroll down to bottom of form and enter your name and e-mail address and then click 'save validated record'

Once this record is saved it will no longer appear in your list of projects and it will be immediately available to the correct HER. If you do not know which HER the record belongs to please contact Historic England and ask them to investigate further.

How can I help contractors select the correct HER for their projects?#

When a contractor enters a record into OASIS they must select a location and a HER for their project. The OASIS form will try and help them to select the correct HER based on the county and district they have selected. Only HER's that have coverage in the selected district and parish will be displayed as options for the contractor to select. However, the OASIS form can only do this if the HER has the correct area specified within the system. You may alter or fine-tune the area that your HER covers at any point. Once you are logged in to OASIS, just select the 'Change your details' option on the top menu bar. Then click the 'change the areas covered by your her' option and you will see a form listing all the counties and districts in England. You may tick the boxes on this form to specify which counties and districts you cover. If your HER covers the whole of a single county then you only need to ensure the county is selected. If it covers specific districts of one or more counties, you can tick boxes for each individual district. Once you have made any necessary changes, click 'Store selected areas' and then 'Save new details'.

How do I remove a monument type and period from the OASIS form?#

Simply delete the text from the monument type box and within the period drop-down box, reset to the top entry 'Select from list'. Once you have stored the data and saved the record this will remove this data from the form. Follow the same process to remove significant finds data.

How do I enter a record of my own fieldwork into OASIS?#

Some SMR/HERs occasionally carry out their own fieldwork activities. We would encourage you to enter these projects into OASIS. You will not be able to do so using your existing login as this does not give you the necessary privileges to create a new OASIS record. In order to enter new projects you will need to create a new login for yourself or your organisation. You can do this from the login screen of OASIS by clicking on the 'register' link. Once you have filled in all the necessary details, a new 'contractor level' login will be created for you. Please note that we recommend that only one contractor level login is held by each organisation.

How can I stop myself from drowning in OASIS e-mails?#

E-mails are key to the working of OASIS, but this does mean that quite a large number of mails can be generated before a project within OASIS is signed off. This is particularly true if a contractor re-visits the form on several occasions before completing the record. It is acknowledged that although some HER's may wish to keep track of their records as they are created and reach completion, others may only want to know about a record once it is ready to be validated. Although it is not possible to reduce the volume of e-mails sent through the OASIS form, it may be possible to use filtering within your individual e-mail software to filter out any e-mails that you do not want to see. If, for example, you did not want to learn of new OASIS records in your area you could set up a rule that filters out all messages that contain the text "New OASIS record". If you didn't want to be informed every time a contractor working in your area makes an edit to a record, you would need to filter out e-mails with the text "OASIS record version". Please set up any filters with care - it would not be a good idea to filter out all e-mails generated by OASIS!

Other questions#

How should I configure my web browser to make the most of the OASIS form?#

Your browser will need to have javascript enabled in order to take full advantage of the error checking mechanisms within the OASIS form. If you do not have javascript enabled a warning will appear on the login page.

What is the timetable for the OASIS redevelopment project?#

The OASIS form was launched in its current form in April 2004 after a programme of regional training days. The redevelopment project (HERALD), which starting with a comprehensive user needs survey and detailed specification development, is now under way. The Project timeline can be found here. For more information about the project in general, please go to HERALD.

How can I keep up with developments and enhancements to the OASIS form?#

We make major announcements about OASIS and the redevelopment project (HERALD) via the designated OASIS twitter account @oasis_data. These are normally replicated on the main Archaeology Data Service account @ADS_Update.

We have two OASIS mailing lists that you are welcome to join.

OASIS-ANNOUNCE: We automatically register all OASIS users to this mailing list (using the main registered e-mail address for your organisation - this is the address you can see when you click on the 'change your details' link on the OASIS form). The purpose of this mailing list is as a means by which the ADS, Historic England and the Royal Commissions of Scotland and Wales can keep you informed about any major developments in OASIS and also to inform you of any scheduled downtime. It is not a discussion list. OASIS-USERS: When you register for OASIS you can choose whether or not you want to be added to this mailing list. It is not compulsory but is recommended. It is intended for general discussion about OASIS but is usually fairly low in traffic. Where users simply want help or advice on using the OASIS form it is best to e-mail the ADS, Historic England or the RCAHMS/W directly.

If you would like to join either or both of these e-mail lists, send an e-mailto with the message body "SUBSCRIBE OASIS-USERS" or "SUBSCRIBE OASIS-ANNOUNCE" followed by your forename and your surname.For example "SUBSCRIBE OASIS-USERS Jenny Mitcham". Your message should not contain any other text (delete your e-mail signature if you have one!).

There is also the OASIS blog which is regularly updated

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